---
title: "Calendar sharing setup"
canonical: "https://docs.cuesystem.com/space/GWSG/198673063/Calendar%20sharing%20setup"
format: markdown
---
- <span style="color: #231f20">Go</span> <span style="color: #231f20">to</span> [https://admin.google.com](https://admin.google.com)
- <span style="color: #231f20">**Log**</span>** **<span style="color: #231f20">**in**</span> <span style="color: #231f20">to</span> <span style="color: #231f20">your</span> <span style="color: #231f20">Google</span> <span style="color: #231f20">Workspace</span> <span style="color: #231f20">(G</span> <span style="color: #231f20">Suite)</span> <span style="color: #231f20">administrator</span> <span style="color: #231f20">account.</span>
- <span style="color: #231f20">From the left menu select</span> <span style="color: #231f20">the</span> <span style="color: #231f20">item "</span><span style="color: #231f20">**Apps / Google Workspace / Calendar**</span><span style="color: #231f20">".</span>
- <span style="color: #231f20">If the "Calendar" line does not say "</span><span style="color: #231f20">**ON for everyone**</span><span style="color: #231f20">" in the "Status", click on the options button on the</span> <span style="color: #231f20">right</span> <span style="color: #231f20">and set the value "</span><span style="color: #231f20">**ON for everyone**</span><span style="color: #231f20">".</span>

> ℹ️ These changes can take up to 24 hours to propagate to all users.

- <span style="color: #231f20">Click</span> <span style="color: #231f20">"</span><span style="color: #231f20">**Sharing settings**</span><span style="color: #231f20">"</span> <span style="color: #231f20">to</span> <span style="color: #231f20">open</span> <span style="color: #231f20">more</span> <span style="color: #231f20">sharing</span> <span style="color: #231f20">options.</span>
- The following window appears.
- <span style="color: #231f20">Depending on your internal security policy, under</span> <span style="color: #231f20">"</span><span style="color: #231f20">**External**</span>** **<span style="color: #231f20">**sharing**</span>** **<span style="color: #231f20">**options**</span>** **<span style="color: #231f20">**for**</span>** **<span style="color: #231f20">**primary**</span>** **<span style="color: #231f20">**calendars**</span><span style="color: #231f20">",</span> <span style="color: #231f20">select</span>
  - <span style="color: #231f20">"</span><span style="color: #231f20">**Share**</span>** **<span style="color: #231f20">**all**</span>** **<span style="color: #231f20">**information**</span>** **<span style="color: #231f20">**and**</span>** **<span style="color: #231f20">**allow**</span>** **<span style="color: #231f20">**managing**</span>** **<span style="color: #231f20">**of**</span>** **<span style="color: #231f20">**calendars**</span><span style="color: #231f20">"</span> - all meeting information is displayed on reservation panels.
  - <span style="color: #231f20">"</span><span style="color: #231f20">**Only free/busy information (hide event details)**</span><span style="color: #231f20">" - only free/busy is displayed on reservation panels.</span>

> ℹ️ Remember this setting, you will need it later.

- <span style="color: #231f20">Save the changes with</span> <span style="color: #231f20">the "</span><span style="color: #231f20">**SAVE**</span><span style="color: #231f20">" button.</span>
- Go to “**Calendar**“.
- <span style="color: #231f20">Scroll</span> <span style="color: #231f20">to</span> <span style="color: #231f20">the</span> <span style="color: #231f20">"General</span> <span style="color: #231f20">settings"</span> <span style="color: #231f20">section</span> <span style="color: #231f20">and click</span> <span style="color: #231f20">on</span> <span style="color: #231f20">"</span><span style="color: #231f20">**External**</span>** **<span style="color: #231f20">**sharing**</span>** **<span style="color: #231f20">**options**</span>** **<span style="color: #231f20">**for**</span>** **<span style="color: #231f20">**secondary calendars**</span><span style="color: #231f20">".</span>
- The following window appears.
- <span style="color: #231f20">In</span> <span style="color: #231f20">"</span><span style="color: #231f20">**External**</span>** **<span style="color: #231f20">**sharing**</span>** **<span style="color: #231f20">**options**</span>** **<span style="color: #231f20">**for**</span>** **<span style="color: #231f20">**secondary**</span>** **<span style="color: #231f20">**calendars**</span><span style="color: #231f20">"</span> <span style="color: #231f20">select</span> <span style="color: #231f20">the</span> <span style="color: #231f20">same</span> <span style="color: #231f20">value</span> <span style="color: #231f20">as</span> <span style="color: #231f20">for "External sharing options for primary calendars" </span><span style="color: #231f20">**saved above**</span><span style="color: #231f20">.</span>
- <span style="color: #231f20">Save</span> <span style="color: #231f20">the</span> <span style="color: #231f20">changes</span> <span style="color: #231f20">with</span> <span style="color: #231f20">the "</span><span style="color: #231f20">**SAVE**</span><span style="color: #231f20">" button.</span>

Continue with [User account for sending emails](https://cue.atlassian.net/wiki/spaces/GWSG/pages/198673125).