---
title: "Meetings confirmation settings"
canonical: "https://docs.cuesystem.com/space/TES/234195134/Meetings%20confirmation%20settings"
format: markdown
---
## Methods of confirmation
On the following screens, you can set meeting confirmation. Meeting confirmation is a function of the reservation system which makes it mandatory to confirm a previously planned meeting.
Confirmation is possible
- Through a **dialog**** ****box** on the panel
- Using information from** occupancy sensors** (detection of the presence of people in the room)
- **Combination** of both. When combining both confirmation modes, the meeting is confirmed by whichever of the two events occurs first (either the presence of persons in the room or confirmation by a dialog box on the panel).
If it is not confirmed that the meeting will take place, the meeting is automatically canceled. Five minutes before canceling the meeting, the system sends an email to the user reminding them of the necessity to confirm the meeting on the panel.
> đź“ť This setting is individual for each room.
For more details about the integration of occupancy sensors, see the chapter [Setting up occupancy sensor integration](https://cue.atlassian.net/wiki/spaces/TES/pages/234195186).
In the item "**Confirmation**** ****of**** ****meetings**", activate the function by selecting
- "By dialogue box on the panel"
- "By occupancy sensors"
- "By occupancy sensors or dialog box".
If you do not require confirmation, choose „Not required ". The default setting is „Not Required ".
## Meeting categories
Meetings fall into two categories according to duration:
#### Common meeting
A common meeting is a meeting taking place within a limited period of time during one day.
Example: A meeting from 10:00 AM to 3:00 PM
### Long meeting
A long meeting - this category includes all-day meetings, meetings that last more than one day or unusually long meetings. These are characterized by the following criteria:
- They begin at 12:00 AM of the current day or earlier
- They end after the time set for canceling long meetings of the current day.
- Example 1: the meeting starts at 12:00 AM of the previous day and ends at 12:00 AM of the following day.
- Example 2: the meeting starts at 12:00 AM of the current day and ends at 2:00 PM of the current day (the time of canceling a long meeting has been set to 9:15 AM in this example).
In the item "**Cancel**** ****unconfirmed**** ****meeting**** ****in**" set the period of time after the beginning of the current meeting at which the meeting, unless confirmed, will be canceled.
- Example: the period of time for the cancellation of a common meeting is set to 15 min. The meeting starts at 10:30 AM. If the meeting is not confirmed on the panel by this time, the organizer of the meeting gets an email at 10:40 AM with a warning about the cancellation. If the meeting is not confirmed by 10:45 AM, it will automatically be canceled at 10:45 AM.
In the item "**Cancel**** ****long**** ****meetings**** ****at**" set the time of the day (i.e. from midnight on) by which long meetings have to be confirmed.
- Example 1: The meeting starts at 10:00 AM on the previous day and ends at 11:59 PM on the current day. The time of canceling long meetings is set to 8:20 AM. If the meeting is not confirmed, the organizer gets an email at 8:15 AM. If the meeting is not confirmed by 8:20 AM of the current day, it will automatically be canceled at 8:20 AM.
- Example 2: The meeting lasts from 12:00 AM of the current day to 10:00 PM of the following day. The time for the cancellation of long meetings is set to 9:15 AM. The organizer gets an email at 9:10 AM. If the meeting is not confirmed by 9:15 AM of the current day, the beginning of the meeting is at this moment shifted to 12:00 AM of the following day (see below for exceptions).
## Exceptions
Meeting confirmation has the Following exceptions:
- If you reserve a room from the panel and the meeting starts within 15 min from the moment of the reservation, the meeting does not need to be confirmed (it is considered confirmed).
- Meetings that last several days must be confirmed every day.
- Meetings that end later than the current day do not get canceled, but their beginning is shifted to 12:00 AM of the following day, i.e. the room is made free only for the current day.
## Information email address
In the field "**Cancelled**** ****meeting**** ****info**** ****email**** ****address**" you can enter an email address for receiving information about automatically canceled meetings that have not been confirmed on the reservation system panel.
You can send a testing email by pressing "**Test**".
Configuration can be ended and saved by pressing "**OK**", or you can proceed to set up room support services.
Continue with [Room support services settings](https://cue.atlassian.net/wiki/spaces/TES/pages/234195145).