---
title: "Reservation suite behavior"
canonical: "https://docs.cuesystem.com/space/TOA/234193420/Reservation%20suite%20behavior"
format: markdown
---
If you need to change the basic behavior common for the whole reservation suite, click on "**Basic Setup /**** ****Behaviour**".
- The items "**Minimum duration of meeting**" and "**Maximum duration of meeting**" allow you to set the limits for reservations made through a panel. The maximal duration is limited to the midnight of the given day. The default setting for the minimum time is 15 minutes and "None" for the maximum time.
- The item "**Maximum**** ****duration**** ****of**** ****extended**** ****meeting**" allows you to limit the maximum length of meeting extended by means of the panel. The default value is "None", lasting until the end of the day at maximum.
- The "**Mark as occupied before meeting starts**" item allows you to set the time before the scheduled beginning of the meeting when the room will be marked red – i.e. occupied. For example, if this item is set to 10 minutes (as is the default setting) and the actual beginning of the meeting is at 10:00, the room will be marked as occupied from 09:50.
- In the field "**Room occupancy indication**" select how you wish room occupancy to be displayed on the panel if occupancy sensors are integrated with the reservation suite. Sensor data can also be used to automatically confirm and cancel meetings. Room occupancy sensors have to be joined to the controller of the CUE control system and the ReservationSystemOccupancySensorIntegration applet has to be running in the controller program. Through this applet, the touchONE reservation system panels communicate with the controllers of the CUE control system, transferring data from room occupancy sensors. For more information on using the ReservationSystemOccupancySensorIntegration applet and joining the room occupancy sensors, see the Help section of the integrated development environment Cue Visual Composer. You can also use the ready-made application touchONE-sensor-app installed in the controller.
The following options are available:
| **Green stripe** | **Red stripe** | **Orange area** |
| --- | --- | --- |
|  |  |  |
| The absence of people is indicated by a green stripe. | The presence of people in the room is indicated by a vertical red stripe in the left part of the screen. | If a meeting has been planned according to the calendar but nobody is in the room, the color of the main screen will change from red to orange. |
- In the field "**Cancelled**** ****meeting**** ****info**** ****email**** ****address**" you can enter an email address for receiving information about automatically canceled meetings that have not been confirmed on the reservation system panel (see the chapter Setting up the confirmation of the meetings).
- The "**Mask**** ****server**** ****failure**** ****for**" item enables you to set the time for which there will be no error message shown on the panel in case of loss of communication with the server. It means that if the loss of communication period is shorter than the set time, no error message will be shown on the panel. In the course of such loss, the panel may not display up-to-date information. The default setting is 15 minutes.
- In the "**Enable**** ****finding**** ****free**** ****rooms**" item, you can set whether other free rooms can be searched through the reservation system panels, or you can only book the room for which the panel is intended.
- In the "**Maximum**** ****advance**** ****reservation**" item you can set how many days ahead you can make reservations using the panel. You can also select "Ad hoc meeting only", with this option you can only create instant meetings starting at the current time.
- Under "**Change**** ****of**** ****displayed**** ****organizer**", you can set certain changes to the meeting organizer displayed on the panel. You have the following options:
- "None" (default): The panel displays the meeting organizer as it is stored on the calendar server, and no change occurs.
- "Replace room account with service account": In this case, if the meeting organizer is the account of the given room (e.g. DEMO ROOM), the service account is used for the given room (e.g. TOUCHONE) will be displayed on the panel.
- "Replace room account with text": In this case, if the meeting organizer is the account of the given room (e.g. DEMO ROOM), the text set in "Text to use in replacing the displayed organizer" item (e.g. "Booked by touchONE system ") will be displayed on the panel.
Change of the displayed organizer only works with Office 365 and Microsoft Exchange accounts. With G-Suite accounts, this replacement is not used.
- While creating a new meeting, it is necessary to enter the subject of the meeting. Under "**Select subject for new meetings from**** ****the list**" you can select whether the subject of the meeting is selected from the list set on this page (option "Yes") or whether the user will type it using the keyboard (option "No"). The default setting is "No". In the "Subject list", fill up to ten possible meeting subjects. The first item on the list is the default subject of the meeting. This one is used even when the subject is entered using the keyboard. If you select a keyboard entry and the default meeting subject is not filled here, you will always need to enter the subject using the keyboard when booking a room.
- Tap "**Save**" to save changes and apply them to the whole reservation suite.
Continue with the [Languages of user interface](https://cue.atlassian.net/wiki/spaces/TOA/pages/234193451).