---
title: "Unoccupied room management"
canonical: "https://docs.cuesystem.com/space/TOA/234193710/Unoccupied%20room%20management"
format: markdown
---
If room occupancy sensors are integrated into the reservation system, it is possible to activate the automatic meeting ending feature if participants leave the room during the meeting.
To set this function, select "Basic Setup / Rooms" and then tap the Edit button of the room to be set. It will open the "**Edit**** ****room**" window. See the "**Unoccupied**** ****room management**" section.
Under "**Action**** ****for**** ****unoccupied**** ****room**", you can choose what the reservation system should do if people leave the room during a meeting:
- The default is "**None**" - the unoccupied room management function is not activated. To release the room and cancel the meeting, select "Cancel meeting".
- "**Send**** ****email**** ****warning**** ****only**". This option can be useful if you want to introduce this way of canceling meetings and need a transition period to allow users to get used to this type of finishing meeting. During the transition period, users will only be warned by e-mail that they have left the room before the scheduled end of the meeting.
- Under "**Cancel**** ****meeting**** ****in**** ****unoccupied**** ****room**** ****in**", set the time to cancel the meeting from the moment the sensors detect an empty room.
- Under "**Send**** ****email**** ****warning**** ****in**", set the time to send the warning email to the organizer from the moment the sensors detect an empty room. This time should be shorter than the time set in "Cancel meeting in unoccupied room in".
- In the "**Use**** ****unoccupied**** ****room**** ****management**** ****in**** ****the**** ****following**** ****times**" section, you can set two-time intervals during the day this function is used. You can deactivate the function, for example, at lunchtime.
- Then click the "**OK**" button.
> ℹ️ Repeat this step for all rooms.
- Tap "**Save**" to save changes and apply them to the whole reservation suite.
Continue with [PINs setting](https://cue.atlassian.net/wiki/spaces/TOA/pages/234193721).